Bringing the information you need to your fingertips
Multi-Doc offers a comprehensive range of confidential and cost-effective document scanning services. We can convert your paper-based documents to digital image formats that can be electronically stored, retrieved, tracked and managed from any computer or mobile device.
There are several reasons organizations chose to scan their paper documents. While there is usually one key motivating factor, many of the reasons below often help justify a document scanning project.
Reclaim Your Office Space
There’s really only one type of business that generates revenue from documents sitting around on shelves or in file boxes: document storage companies. Office space is at a premium and areas dedicated to the storage of paper files are areas you can’t place productive employees. Document scanning eliminates the need to store your paper documents in prime office space and allows you to focus on your core business..
Privacy concerns are front and centre with almost every organizations these days. Yet very few organizations have a comprehensive program in place to secure their paper files. You may safe guard them from outside access but what about accidental or malicious misuse from internal staff? Document scanning allows you to quickly apply rule-based security to your electronic images, ensuring only authorized individuals have access to your business critical documents.
Organizations place such high value on their paper files because of one simple fact; it’s their only copy of that record, and they’d be lost without it. You cannot control when floods, fires or even something as simple as a spilled cup of coffee happens. Document scanning provides organizations with a back-up to their paper files to help protect them in the event of a disaster or even a clumsy employee. The preservation of your critical business data should be one of the cornerstones of your disaster recovery program.